Volunteers & Staff training resource page

Resources for COVID and Flu Vaccine Clinic Volunteers and Staff - Northampton Health Department 


Required Training Material for Medical/Nursing/Vaccination Staff & Volunteers 

Prevaccination Checklist for COVID-19 Vaccines
Vaccinators please review healthcare provider explanations -- this is the WHY of why we ask each question. 
(version updated 07/2022)
Prevaccination Screening form for Influenza Vaccines
(updated 09/2022) 
PEDIATRIC CLINIC SPECIFIC INFORMATION AND TRAINING

Pediatric Clinic Training Video Part 1 (approximately 20mins)
Pediatric Clinic Training Video Part 2 (approximately 20mins)
For clinics vaccinating children ages 6months created June 24, 2022

Northampton Pediatric Clinic tips, trips suggestions and policies for any age child (PDF for review), created November 2021

Deltoid Injections CDC for infants/toddlers Comfort and Restraint Techniques (approx 5mins)

CDC Training on Deltoid IM injections for young children **most relevant section for our clinics starts at 2min 23 seconds 

Overview for Clinics Fall 2022

Clinic Overview for Flu Clinics and Hybrid COVID Booster Clinics Fall 2022 (mostly for vaccinators) approx 30 mins

and Flu Clinics 2022 Resource Page - Links for Volunteers and Staff (these are resources mentioned in the presentation) 


Protected Health Information (PHI) at the Regional COVID Vaccination Clinic in Northampton (video duration 6min 46sec) **Please note, we no longer use PrepMod Software; we use COLOR instead
Vaccine color coding at Northampton Health Dept Clinics *more information is in the Pediatric training videos with information about newest colors for vaccines. 
Deltoid Injections PDF CDC 
Deltoid Injections Video CDC  
Cheat-sheet for Vaccine preparation (diluent, drawing) (updated Sept 2022) 
COLOR software How to set up your COLOR account  Note: As a staff or volunteer user, the link to set up your account will be in your email once a lead staff member has added you to our clinics. If you need an account please contact Kate Kelly.
COLOR software How to check in an individual
COLOR software How to document a vaccination administration **VERY IMPORTANT FOR ALL of OUR VACCINATORS**   
Link to all COLOR software overview and training links  
Medical Staff and Volunteers see also Vaccine Specific Information with Brown colored header below


Other resources for medical and non-medical staff and volunteers

Vaccine color coding at Northampton Health Dept Clinics
Color coding is used throughout our registration and vaccination process. 
Protected Health Information (PHI) at the Regional COVID Vaccination Clinic in Northampton (video duration 6min 46sec) **Please note, we no longer use PrepMod Software; we use COLOR instead. The same rules apply. 
HIPAA (CDC)

Training: Introduction to the Incident Command System (FEMA video/slideshow >1 hour but alternatively full course manual and slides are downloadable for reading)
Not required for individuals already trained in the Incident Command System (ICS) and employed in Fire Service or EMS positions or who have had other MRC roles that required ICS training)


Vaccine Specific Information for medical and volunteers staff responsible for vaccine draw or administration
important references for all staff and volunteers!!
Vaccine NameFact Sheet for Healthcare ProvidersFact Sheet for Recipients/CaregiversCDC Vaccine Specific Preparation and AdministrationVaccine Handling and Temperature Excursion

PfizerBioNTech
ages 12yrs+

(aka Comirnaty)
Grey Cap
Pfizer 12+ for HCP
(revised August 31 2022)
Pfizer 12+ EUA Fact Sheet for recipients and caregivers
(revised August 31 2022)
Pfizer 12+ Monovalent Prep & Admin (Grey cap)
(Revised August 31 2022)
Inadvertent Temp excursion PDF Pfizer grey cap

and contact MDPH vaccine unit
PfizerBioNTech
ages 5yrs-11yrs

(orange cap)
Pfizer 5y-11y for HCP
(revised August 31 2022)
PfizerBioNTech ages 5yrs-11yrs EUA Fact Sheet for recipients and caregivers 
(revised June 28 2022)
Ages 5yrs-11yrs PfizerBioNTech Monovalent Prep and Admin
(revised Sept 14 2022)
Inadvertent Temp excursion PDF prior to dilution Pfizer Orange cap

and contact MDPH vaccine unit
PfizerBioNTech 
ages 6mo-4yrs
Maroon Cap
6mo-4yr Pfizer for HCP
(revised June 2022)
6mo-4yr Pfizer EUA Fact Sheet  for recipients and caregivers
(revised June 28 2022)

6mo-5yrs Pfizer Monovalent Prep and Admin (Maroon cap)
(revised Sept 14 2022)


PfizerBioNTech/COMIRNATY  
Temp excursion info


and contact MDPH vaccine unit
Moderna 
ages 12yrs+

Red Cap
Moderna for HCP
(revised August 31 2022)
Moderna EUA Fact Sheet for recipients and caregivers
(revised June 2022)
Moderna Monovalent Prep&Admin 
(red cap)
temp excursion calculation tool Moderna
and contact MDPH vaccine unit
Janssen Johnson & Johnson 
ages 18yrs+

Light Blue cap
Janssen J&J for HCP
(revised May 2022)
*not currently in stock in our clinics as of Sept 2022
Janssen J&J EUA Fact Sheet  for recipients and caregivers
(revised May 2022)
J&J Prep & Admin
(blue cap)
(Revised April 2022)
Temp excursion info Janssen J&J
and contact MDPH vaccine unit
Moderna 
ages 6mo-5yrs

Royal Blue Cap

6mo-5yrs Moderna for HCP
(revised June 2022)
6mo-5yrs Moderna EUA Fact Sheet  for recipients and caregivers
(revised June 2022)
6mo-5yrs Moderna Monovalent Prep and Admin (royal blue cap)
(updated Sept 14 2022)

Moderna temp excursion info 
and contact MDPH vaccine unit
PfizerBioNTech 
Bivalent 12+  (also grey cap)
Pfizer Bivalent for HCP
(Revised August 31 2022)
Pfizer Bivalent Booster Fact Sheet for Recipients and Caregivers
(revised August 31 2022)
Pfizer Bivalent Booster Prep and Admin Summary 
(updated Sept 14 2022) 
Pfizer temp excursion info
and contact MDPH vaccine unit
Moderna Bivalent Booster 18+ (Blue cap grey border)
Moderna Bivalent for HCP
(Revised August 31 2022)
Moderna Bivalent Booster Fact Sheet for Recipients and Caregivers
(revised August 31 2022)
Moderna Bivalent Booster Prep and Admin Summary 
(updated Sept 14 2022)
Moderna temp excursion info 
and contact MDPH vaccine unit
Influenza vaccine 
VIS Vaccine Information Sheet for Influenza Vaccine 2022-23We will carry only prefilled syringes at 2022-23 clinics
Contact Sanofi
and contact MDPH vaccine unit MIIS
Other important resources pertaining to dosing and administration:

Vaccine administration errors or concerns
COVID-19 Vaccine Administration Errors Revaccination Guidance 
A vaccine administration error is any preventable event that may cause or lead to inappropriate use of vaccine or patient harm. When an error occurs with a COVID-19 vaccine, follow the revaccination guidance in the CDC table linked to and listed above. 

Vaccine Adverse Event Reporting System
To Report an Adverse Event to VAERS 
  • Should be completed by lead nurse at clinic where event occurred on same day)
  • Northampton Health Department clinics will report any/all of these whether per CDC they are required or encouraged. 
Healthcare providers are required by lawto report to VAERS:Healthcare providers are strongly encouragedto report to VAERS:
  • Any adverse event that occurs after the administration of a vaccine licensed in the United States, whether it is or is not clear that a vaccine caused the adverse event
  • Vaccine administration errors


Archive
How to document a vaccination record in PrepMod software (video duration 5min 53sec)
Tour of clinic/what to expect geared at the public, good to know  (video duration 4min 25sec)
Northampton Health Department Pediatric COVID Vaccine Clinics Pediatric Clinics for Injections for children ages 5-11 years old 
CDC Training on Deltoid IM injections for young children **most relevant section for our clinics starts at 2min 23 seconds 
CDC Information for Providers - Talking about Pediatric COVID Vaccine (webpage)some good information, just poke around
First Boosters simplified - quick slide presentation updated Jan 14, 2022 
This slideshow does not yet include information on 2nd booster eligibility. For more updated information on second boosters click on the CDC link HERE